A career with The Toronto Regional Real Estate Board (TRREB) offers individuals rewarding opportunities to use their skills and talents to help make a difference in serving our diverse membership of over 66,000 real estate brokers and salespersons across the Greater Toronto Area.

If you’re looking for a challenging career in a dynamic work environment, TRREB is the place to be.

 

TRREB currently has an opportunity for a full-time Corporate Events Planner to fill a 6-month contract with a possible extension in the Communications and Government Affairs department. The successful candidate will report directly to the Head of Communications and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Corporate Events Planner is responsible for assisting with the planning and execution of the Toronto Regional Real Estate Board's (TRREB's) corporate events from conception through to completion, in consultation with TRREB's executive and management teams.

The incumbent will assist with all corporate event delivery elements, including event planning, design, production, supplier sourcing, contracting and payment. Handling the administration and logistics of numerous Member events and discerning work priorities to ensure timely execution are important requirements of the position.

The role requires an experienced professional with strong interpersonal and communication skills, who is able to manage multiple initiatives concurrently.

PRINCIPAL DUTIES

  1. Assist with the planning, coordinating and organizing of TRREB's corporate events including:
    1. set-up and on-site execution (in-person and virtual events)
    2. contract negotiations
    3. programming and scheduling
    4. coordination of entertainment and speakers
    5. sponsorship fulfillment
    6. booking of event space
    7. design room layout and floor plans
    8. order placement for food & beverage, equipment, supplies,
    9. arranging audio visual and signage
    10. registration and ticketing
    11. any other event-related
  2. Create event plans including timelines, key milestones and deadlines for each event.
  3. Conduct research, make site visits and find resources, including cataloguing event information, sources and ideas for future
  4. Collaborate with internal departments to ensure that conference print and digital material is submitted, produced, proofed and delivered according to set schedule (i.e. show guides, signage, handouts, multimedia).
  5. Collaborate with appropriate departments to promote and publicize events in advance, to ensure maximum awareness of the
  6. Work with 3rd party event providers in a collaborative manner to ensure that goals of the event are achieved and budget is adhered to.
  7. Distribute thank you letters, gift and event evaluation questionnaire for all events upon event completion as
  8. Arrange flights, transfers and hotel rooms for Staff, Board of Directors, guest speakers, exhibitors, etc. as
  9. Ensure compliance with insurance, contractual, legal, health and safety obligations.
  10. Outline staff requirements and coordinate the sourcing of staff with the Manager, Human Resources, including arranging staff training in advance of events.
  11. Proactively handle and troubleshoot any issues that arise on the event
  12. Conduct post-event evaluations, debriefs and report on outcomes to improve future events.
  13. Suggest new ideas to build upon the current success of TRREB events.
  14. Maintain a record of attendee participation for better planning of events in the future.
  15. Maintain a record of all promotional materials used for events.
  16. Keep track of event finances including cheque requisition, invoicing, and reporting.
  17. Additional duties as may be assigned from time to

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required. Any injury or illness, unsafe act or unsafe conditions must be reported immediately to their Supervisor.

REQUIREMENTS

Education:

  • Bachelor's Degree or College Diploma in Event Management.
  • Accredited Certified Meeting Professional (CMP) or comparable event management certification preferred.

Experience:

  • 2-3 years' event planning experience with small and large format events.
  • 2-3 years' experience with conference and trade show management.
  • Exceptional organizational and time-management skills, with ability to multitask.
  • Excellent written and verbal communication skills.
  • Strong people and project management skills.
  • Works well under pressure.
  • Proficient in GoTo Webinars, Zoom meetings/event recordings, MS Office, including Word, PowerPoint, Outlook and Excel.

SPECIAL WORKING CONDITIONS

Working attendance may be required at functions and events, held outside of regular work hours. Occasional after-hours work, including evenings and weekends may be required.

A reliable vehicle and valid Ontario driver's license are required, as well as a personal cell phone to be used for business purposes as required.

Must be able to lift and transport moderately heavy items on occasion.

This position has exposure to confidential information. Every effort must be made to ensure that sensitive information is properly stored and secured. Confidentiality is essential.

HOW TO APPLY

Application Details

To apply for this position, please submit your cover letter, resume, and salary expectations to the attention of:

Claudia Pugliese

Manager, Human Resources

via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please include "Corporate Events Planner” in the subject line.

Note: The COVID-19 vaccination is a condition of employment at TRREB unless you have a medical or religious exemption pursuant to the Ontario Human Rights Code.

As an employer committed to the principles of employment equity, we encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.

A REWARDING CAREER AWAITS YOU AT THE TORONTO REGIONAL REAL ESTATE BOARD.

 

TRREB currently has an opportunity for a Warehouse Associate to fill a permanent, full-time position within the Realtor Store department. The successful candidate will report directly to the Manager, Store and Warehouse and will be responsible for the duties outlined below.

PRIMARY RESPONSIBILITIES

The Warehouse Associate is responsible for verifying and approving incoming and outgoing shipments and the loading and unloading of materials by hand or using material handling equipment. The role entails the verification, acceptance, counting, and inputting of all incoming and outgoing goods into the appropriate record-keeping systems, ensuring that the correct products have come in and orders are properly shipped.

Additional duties include inventory control and assisting with various Realtor Store and Print Centre duties.

PRINCIPAL DUTIES

  1. Keep record of incoming and outgoing shipments in the computerized record-keeping systems and/or other manner as directed.
  2. Assemble all products for shipping and complete documentation as required, ensuring goods are packed, labeled and properly shipped. Sign, file and forward shipping documentation to appropriate parties.
  3. Verify all shipments of materials received (i.e. quantity, quality, brand and grade) and report damaged goods so that they may be returned for claims.
  4. Ensure controlled products are handled in compliance with WHMIS regulations and hazardous waste is properly disposed of.
  5. Deliver all shipments received and related documents to the appropriate parties.
  6. Oversee and assist with the loading and unloading of goods from trucks or other conveyances, ensuring all safety protocols are followed.
  7. Unpack, code and route goods to appropriate storage areas, departments or individuals.
  8. Perform general housekeeping tasks within the shipping and receiving area to maintain a clean, orderly and safe work area.
  9. Assist in maintaining the Realtor Store stockroom through organizing, cleaning, and cataloging items.
  10. Assist the Realtor Store team with general duties such as inventory counts, order packing, set up and stocking of merchandise displays, etc. as required.
  11. Perform print and binding duties in the Print Centre, ensuring that printed product is prepared and delivered on a timely basis.
  12. Operate and properly maintain the forklift, clamp truck or other equipment in a safe manner to load, unload, transport and store goods.
  13. Assist with TRREB special events including on-site assistance at the event as required.
  14. Perform other duties and special projects as assigned from time to time.

REQUIREMENTS

Education:

  • High school diploma or equivalent.
  • Valid forklift license/training from accredited training company required.

Experience:

  • 3-5 years’ shipping and receiving experience.
  • Experience with inventory control and knowledge of how to operate commercial printers and equipment to produce printed product is an asset.
  • Ability to operate forklift and other material handling equipment safely and efficiently.
  • Effective written and verbal communication skills.
  • Ability to multi-task and work in a fast-paced environment.
  • Excellent attention to detail is essential.
  • Motivated, enthusiastic and strong team player with ability to take initiative.
  • Punctual, dependable and accountable.
  • Ability to lift up to 50 lbs. and stand for an extended period with ease. Bending, crouching and kneeling will also be required.
  • Working knowledge of Sage and Microsoft Office (Outlook, Excel, Word, etc.) required.

HEALTH AND SAFETY RESPONSIBILITIES

The incumbent will follow safe work procedures, knowing and complying with all health and safety regulations. Personal protection and safety equipment will be used if/when required and he/she will promptly report any injury or illness, unsafe acts or unsafe conditions immediately to their Supervisor. Participation in Joint Health and Safety Committees is also recommended.

SPECIAL WORKING CONDITIONS

  • Occasional overtime, flexible hours and requests to assist in other areas within the department may be required to accommodate deadlines.
  • Must comply with safety regulations and wear all protective equipment supplied (hearing protection, safety shoes, uniform, etc.). For further details, a job description is attached.

HOW TO APPLY

Application Details

To apply for this position, please submit your cover letter, resume, and salary expectations to the attention of:

Claudia Pugliese
Manager, Human Resources
via e-mail: This email address is being protected from spambots. You need JavaScript enabled to view it.

Please include "Warehouse Associate" in the subject line.

Note: The COVID-19 vaccination (2 doses or more) is a condition of employment at TRREB unless you have a valid medical exemption pursuant to the Ontario Human Rights Code.

As an employer committed to the principles of employment equity, we encourage applications from women, Indigenous peoples, visible minorities, persons with disabilities, and persons of all sexual orientation or gender identity. We are committed to providing an inclusive and barrier free experience to applicants with accessibility needs in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. To request accommodation during the recruitment process, please indicate this in your email.

While we thank all candidates for their interest, only those short-listed will be contacted.